Lunch & craft
For each live action show, a dollar amount is provided for every assigned crew member, plus two actors and one volunteer:
- $10.00 per head lunch catering for 17 crew members and 3 actors or volunteers (20 people total ): $200.00 per day.
- $5.00 per head craft service for 17 crew members and 3 actors or volunteers (20 people total): $100.00 per day.
Therefore, for a 6-day shoot, the total allocated for lunch and craft service is $1,800.00.
The amount of money allocated to each film is a set amount. It does not shrink if the crew gets smaller and it does not increase if you add volunteer crew or actors. This amount is allocated as part of the necessary budget the school provides, based on the scope of the production.
Food budgets are allocated to live action productions only and are considered part of the “Provided Production Costs” because meal time is regulated and crew members are not allowed to leave set.
You may use the total funds for food in any way you wish, as long as it goes only to catering and craft service. This is a “use-it-or-lose-it” budget.
Discretionary Funds
Each production is allocated an additional $4,000.00 of discretionary funds. The Producer should discuss with the ATL the best use of those funds. Then using the budget form provided by the Head of Production, the Producer should enter the budgeted amounts into the appropriate budget categories.
Budget Form
The Producer must submit the completed Budget Form to the Head of Production for review and approval. Once the budget has been approved, further revisions must be approved by the Head of Production.
Deadlines
All Production expenses must be completed no later than the last day of the Spring semester.
All Post-Production expenses must be completed no later than June 1.
This includes submitting:
- All Reimbursement Vouchers for reimbursement
- All receipts to reconcile any outstanding Cash Advances
- All invoices from any open contractor’s Purchase Orders
- All travel receipts for any open Travel Expense Reports