Distant Location Approval Process

Follow required review steps for obtaining authorization to film at distant production locations.

Overview

The distant location approval process outlines the procedures, reviews, and planning requirements involved when an F2, FC, or MC production seeks permission to film outside the school’s designated studio zone. Approval is not approved automatically; it is a privilege to be earned.

Because distant locations introduce additional logistical, financial, safety, equipment, transportation, and scheduling complexities, these productions require more extensive review and preparation before approval can be granted. The process helps ensure that productions have developed realistic plans and can responsibly manage the added demands associated with distant-location filming.

INSTRUCTIONS

The Producer will need to submit a Distant Location Request to the Head of Production that addresses the following:

  1. A description of the distant location.
  2. Why this location is essential to the success of the film.
  3. The schedule of travel days and drive times during the production week.
  4. A budget/plan for transporting, housing, and feeding the cast and crew for the duration of the distant shoot.
  5. A budget/plan for transporting, housing, and feeding a faculty member for the duration of the distant shoot.
  6. A plan for transporting, parking, and securing school vehicles and equipment during the distant shoot.
  7. A back-up plan if the camera or other essential equipment goes down.
  8. A schedule showing key deadlines for locking locations, securing accommodations, and any other critical plans. Permission for shooting at a distant location will be revoked if these deadlines are not hit, and the production will need to shoot locally.
  9. A local back-up plan, in case permission is not granted and/or the distant location falls through.

The request to shoot at a distant location should be made to the Head of Production as early as possible in the development/pre-production process, and no later than two weeks before the first day of production on the show. The Head of Production’s decision on whether to approve or deny a distant location request is final.