The following is a list of items students must deliver to the Head of Production via the production’s OneDrive folder. Submit one electronic version (scanned PDF or electronic original) of all documents using the provided folder structure. Name files using the naming conventions provided in each section (e.g. 01dc-Proposal.pdf). Always keep a backup copy and/or hard copy of all files in a production delivery binder in case a delivered file becomes corrupt or accidentally deleted.
Due Dates
Part I – Production Delivery
To be completed by 5:00pm on Friday, March 29, 2024.
Part II – Post Production Delivery
To be completed by 5:00pm on Thursday, April 25, 2024.
Part III – Film Festival Press Materials
To be completed by 5:00pm on Friday, July 19, 2024.
Part I – Production Delivery
01. Proposal
- PDF file of the final project proposal
01dc-Proposal.pdf
02. Releases
PDFs of all required releases:
- Depiction Releases for every person appearing on screen
01dc-DepictionReleases.pdf - Location Documents
- Location Agreement & Shooting Plans
01dc-LocationAgreements.pdf
Location Hazard Assessment Checklist01dc-LocationHazards.pdf
Hazard Notification Report (if applicable)01dc-HazardNotification.pdf
- Location Agreement & Shooting Plans
- Crew Deal Memos for each member of your crew, including volunteers if applicable
01dc-CrewDealMemos.pdf - Any other production releases, contracts, agreements, and/or arrangements, including Crowd Releases, Vehicle Releases, etc.
01dc-CrowdReleases.pdf01dc-PictureVehicleAgr.pdf
03. Correspondence
- PDFs of all general correspondence including letters, emails, texts, etc. At the very least, this should include a thank-you letter to each interviewee.
01dc-Correspondence.pdf
04. Crew Information
- Update the Crew tab in Motion with any additional crewmembers (e.g. volunteers). Save a PDF of the Crew list, and include it in this section.
01dc-Crew.pdf
05. Interviewee Information
- Update the Cast tab in Motion with info and headshot for every person who appears on screen. Save aPDF of the Cast list, and include it in this section.
01dc-Interviewees.pdf
06. Location Info
- Update the Locations tab in Motion with info and photo for each location used during production. Save a PDF of the Location list, and include it in this section.
01dc-LocationList.pdf
07. Vendors
- Update the Vendors tab in Motion with info on each business or individual from whom items were borrowed, rented or donated. Include in the Keywords a brief description of the items (for donations, also include the real or estimated value of the donation). Save a PDF of the Vendors list, and include it in this section. If there were none, then still include a PDF of the Vendors tab from Motion.
01dc Vendors.pdf
Part II – Post-Production Delivery
01. Project Details
- Update all info in the Details tab in Motion. Save a PDF of the Details tab, and include it in this section.
01dc-ProjectDetails.pdf
02. Dialogue List
- PDF of a Dialogue List form. Include all spoken dialogue and written text in the final film (for subtitling in foreign language festivals).
01dc-DialogueList.pdf
03. Interview Transcripts
- PDF of the final interview transcripts.
01dc-Transcript-IntervieweeName.pdf
04. Music Requirements
- PDF of Music Cue Sheet (typed), which lists the entrance and exit of all music cues
01dc-MusicCueSheet.pdf - PDF of the music rights, released to the Film School:
- If from Universal Production Music, include PDF of the Universal Production Music License.
01dc-UPM-License.pdf - If an original score, include PDF of a Composer Contract signed by the composer.
01dc-ComposerContract.pdf - If licensed music, include a Synchronization License from the publisher AND a Master Use License from the record label for world, film festival, for at least 2 years.
01dc-SyncLicense-SongName.pdf
01dc-MasterLicense-SongName.pdf
- If from Universal Production Music, include PDF of the Universal Production Music License.
05. Stock Image Requirements
- Stock images:
- PDF of Stock Image Log Sheet, which lists the use of any video clips,still photographs, and/or artwork used in the finished film whose copyright is owned by someone other than the Film School.
01dc-StockImageLog.pdf - If no stock images were used in your film, then include a memo stating, “No stock images were used in the film.”
01dc-NoStockImages.pdf
- PDF of Stock Image Log Sheet, which lists the use of any video clips,still photographs, and/or artwork used in the finished film whose copyright is owned by someone other than the Film School.
- Image Rights:
- If using copyrighted images, you must include an Image Release signed by the copyright holder.
01dc-ImageReleases.pdf - If using public domain and/or creative commons images,you must include a PDF verifying the images’ copyright status.
01dc-PublicDomain-SourceName.pdf
01dc-CreativeCommons-SourceName.pdf
- If using copyrighted images, you must include an Image Release signed by the copyright holder.
06. Credits and Title Cards
- PDF of Credits List form (typed). Include title cards & credits as they appear on screen. This should not be screenshots of the credits from the film.
01dc-Credits.pdf
Part III – Film Festival Press Materials
01. Press Kit
- PDF and Word files of the Festival Press Kit, organized as follows. You may use the Press Kit template if you like.
01dc-FestivalPressKit.pdf01dc-FestivalPressKit.docx- Title Page – The first page will have the title of the film, contact address, phone number of the FSU Film School, and the Film School logo and copyright.
- Synopses – A 25-word, a 40-word synopsis of the film.
- ATL Info – Biography, filmography & headshot for each ATL crew member.
- Credits – Include credits for each interviewee and crew member.
- Production Stills – A minimum of five (5) production stills with captions.
- Director’s Statement – A brief statement from the director about the project.
- Poster – A one-sheet of the poster.
02. Press Kit Materials
All elements used in the creation of the Press Kit including photos, fonts, logos, graphics, etc.
- ATL Info
- One (1) photo for each ATL crew member at minimum 1200×1500 pixels, 300dpi, jpg.
01dc-CrewName.jpg - Bio for each ATL crew member saved in a Word doc.
01dc-ATL Bios.docx
- One (1) photo for each ATL crew member at minimum 1200×1500 pixels, 300dpi, jpg.
- Synopses: 25-word and 40-word synopses saved in a Word doc.
01dc-Synopses.docx - Production Stills: At least five (5) at minimum 1500×1200 pixels, 300dpi, jpg.
01dc-Still-01.jpg01dc-Still-02.jpg… - Other Materials: Any other elements, including fonts, logos, graphics, etc.
any filename that clearly identifies what it is
03. Poster
- Poster created in Photoshop at 27”x 40”, 300dpi, using these layers: 1) Art, 2) Title, 3) Credits, 4) Logos/Copyright. Use approved Logos/Fonts as needed. Save a layered PSD file and a flattened JPG file.
01dc-Poster.psd01dc-Poster.jpg
04. Thumbnail Images
Thumbnail images will be used in displays online (Vimeo, YouTube, etc). Since some websites use vertical thumbnails and some horizontal, you will deliver one of each.
Save a layered PSD file (also deliver any custom fonts used) and a flattened JPG file (maximum file size 2MB).
Note these online content restrictions for the thumbnails:
– No nudity or sexually provocative content
– No hate speech
– No violence
– No harmful or dangerous content
- Horizontal Thumbnail created in Photoshop at 1920×1080 pixels, 72dpi.
01dc-HorizontalThumbnail.psd01dc-HorizontalThumbnail.jpg - Vertical Thumbnail created in Photoshop at 1200×1600 pixels, 72dpi.
01dc-VerticalThumbnail.psd01dc-VerticalThumbnail.jpg
05. Media
- Update the Media tab in Motion with at least 5 Production Stills (72dpi, jpg) and the Summary Thumbnail (Vertical Thumbnail, jpg). Include a PDF of the Media tab in this section.
01dc-Media.pdf
06. Student ID
- A good, clear scanned copy of the Director’s student ID card
01dc-DirectorID.pdf
07. Film Festival Strategy
- Update the Festival Strategy form in Motion. Include a PDF of the Festival tab from Motion in this section.
01dc-FestivalStrategy.pdf