Thank you for considering allowing one of our students to use your property as a filming location. Each year, our students create nearly 200 films, and your generosity makes this possible. We value your time and support, and we are committed to maintaining the highest standards of professionalism, safety, and respect for your property.
WHAT TO EXPECT
How many people will be on site?
A typical student film crew includes 12-15 students, plus actors and possibly a few additional volunteers. Please feel free to ask the student for a specific headcount of crew, cast, and support personnel.
What will they bring?
Film productions require various equipment, including cameras, lights, sound gear, stands, cables, sandbags, rigging, dollies, and sometimes generators. Our students are trained to handle this equipment safely. They will confirm with you in advance where vehicles (trucks and cars) can be parked and where equipment can be staged.
How long will they be here?
A standard shoot day is up to 12 hours, plus a one-hour lunch break. Crews typically arrive about 30 minutes before the official start time and take an additional 30 minutes afterward for cleanup and packing. Students may also visit the location on separate days for planning, tech scouting, or set dressing. They will confirm with you in advance the start and end times for each prep and shoot day.
Location agreements
If you choose to allow the use of your property, here’s what to expect in terms of paperwork:
Script Review
The student will provide a copy of the script and answer any questions about the project, including sensitive content.
Location Shooting Plan Agreement
Together, you and the student will complete an agreement which outlines:
- The specific spaces they will use.
- Where vehicles may park.
- Access times.
- Any special conditions or restrictions you’d like to include.
Location Agreement
This legal document grants permission to use your property and waives your liability in the event of a student injury during production.