Overview
The inquiry letter provides sample language students may use when first contacting a location owner. It introduces the student production, explains the request, identifies the desired filming date or time frame, and communicates the production’s commitment to safety and professionalism.
A clear initial inquiry helps productions make a professional first impression and gives location owners enough information to decide whether they are open to a conversation. This supports stronger communication, better community relationships, and a more respectful location-scouting process.
Sample Messaging
Below is verbiage that you may use when contacting location owners by letter or email. Replace the elements in parentheses with the specifics for your particular request. You can, of course, also use this as the basis of a script for when you talk directly with a location owner.
My name is [Your Name], and I am a student producer at the Florida State University College of Motion Picture Arts. My team and I are currently in pre-production on a student short film, and I’m reaching out to ask whether you might be open to discussing the possibility of filming at your [home/business/property/location].
Our film is a [genre/brief description], and several scenes require [briefly describe the type of location needed]. We believe your [property/business/location] could be a strong fit for what our filmmakers are hoping to achieve.
We are currently planning to film on [date], approximately between [start time] and [end time], with a crew of approximately [#] people. [If appropriate: We do have some flexibility with the filming date and schedule.]+
Our productions are conducted as part of the FSU College of Motion Picture Arts curriculum. Student crews receive training in set operations and safety and are advised by College faculty and staff. We understand that filming at a community location is a privilege, and we take seriously our responsibility to respect the property, the owner, and the surrounding community.
If you would be open to discussing the possibility, I would be happy to provide additional information about the film, our proposed use of the location, and what filming would involve.
Community members who support our student productions are also recognized with a Special Thanks credit in the completed film.
Thank you very much for your time and consideration. Please feel free to contact me by email or at the phone number below.
Sincerely,
[Your Name]
Producer, [Film Title]
FSU College of Motion Picture Arts
[Email]
[Phone]