Overview
The 2nd Assistant Director focuses primarily on communication, paperwork management, and logistical coordination in support of the broader assistant directing team. Responsibilities typically include preparing call sheets, distributing production information, coordinating cast movement and crew communication, tracking schedules, and helping ensure that departments remain informed and organized throughout production.
While the 1st AD concentrates on running the set and managing the shooting day on the floor, the 2nd AD supports that process by handling much of the operational coordination that happens off the floor. Strong 2nd AD work helps productions stay organized, reduces communication breakdowns, and allows the production team to operate more efficiently under demanding schedules. The role also provides important experience in the organizational and administrative systems that support professional film production.
Pre-Production
- Create the Call Sheet, including map and set diagram. Have 1st AD approve it. Then send it no later than 12 hours before the next day’s call time.
- Communicate any changes to the schedule to the entire cast and crew.
- Check the weather periodically to monitor adverse conditions. Have a back-up plan.
On Set
Start of day
- Arrive at set FIRST, at least 30 minutes before call time.
- Establish Base Camp.
- Set up Checkpoint with Walkies and Production iPad, where crew will check in when they arrive.
- Get the snacks and drinks from the Producer, and set up the craft service table.
- As crew members arrive, check them in using the Production iPad and hand them a walkie.
Throughout the day
- Maintain the craft service table throughout the day to make sure it is stocked.
- Stay at base camp and handle the phones, paperwork and actors. Know where everything and everyone is.
- Remain in or near the Green Room with the Actors, except to escort them to/from set at 1st AD’s request.
Meals
- When the Producer arrives with lunch, help set up the lunch table.
- At lunch make sure everyone signs the Meal Sign-In Sheet.
- Make periodic announcements on time remaining on lunch.
- Make sure lunch does not exceed one hour.
End of day
- Complete the Performers Time Report, and have the actors sign it before they are dismissed for the day.
- Make sure 2nd AC, Script Supe, and Sound Mixer meet at end of day to verify reports. Collect all reports.
- Collect the camera card from the 2nd AC, and the sound card from the Sound Mixer, and deliver to Producer.
- Have crew members sign out using the Production iPad and collect their walkie.
- Organize all the of the Daily Production Paperwork for the Producer and deliver in a folder.
- With Producer, clean and secure location. Be the LAST TO LEAVE (except perhaps Art Dept). Leave the location better than when you arrived.
- Complete the Daily Production Report and have it approved by the 1st AD. Then distribute within 2 hours after wrap.
Post-Production
- Assist in wrapping production paperwork if necessary.