Overview
A reimbursement voucher is used when a student or production seeks repayment for approved out-of-pocket expenses made on behalf of a production or related project activity. This process typically requires documentation such as receipts, purchase records, and supporting information verifying that the expense complied with approved production or university guidelines.
Because university funds and production budgets require careful financial oversight, reimbursement requests must be documented accurately and submitted according to established procedures. Maintaining organized reimbursement records helps ensure accountability, supports accurate financial tracking, and reinforces professional habits related to production expense management.
Instructions
Students should submit this log to the Film School Accountant for reimbursements for meals, production design, production supplies, and/or truck fuel that were used on a production.
FSU does not allow for film school funds to be used on tips. Therefore, make sure you only list the subtotal BEFORE any tip amount is added.
Tape receipts on supplemental sheets, ensuring that each receipt is taped at both the top and the bottom edge of the receipt.
Sample
Here’s a sample of what the completed form should look like:
