Pre-Production

• Post the latest draft of the script to the show’s Teams channel.
• Use the Teams channel to communicate with the crew with reminders about anything related to the production (meeting reminders, lunch orders, schedules, etc.)
• Submit a Disbursement Advance Request form to have funds added to your pre-paid visa card, which will be provided by the school.
• Secure each filming location by completing a Location Agreement and Shooting Plan. Make sure the location owner is clear about the nature of the production.
• Establish where the restrooms, parking, staging, greenroom, base camp and sets will be. Complete a Location Hazard Assessment Checklist. If any location hazards, then also complete a Hazard Notification Report.
• Have each actor sign a Performance Agreement.
• Arrange for volunteer(s) if required.
• Create a Setup Schedule with the Director and DP (based on the shot list put together by the Director and DP).
• Assist the Director with any and all logistical needs to prepare for production.
• Prepare all the paperwork needed on set.
• Check the weather periodically to monitor adverse conditions. Have a back-up plan.
• Purchase Craft Services by the night before production.
• Pre-order lunch and arrange for it to be picked up or delivered on the day of production.
• Have a Greenlight Meeting with the Head of Production, during which you will:
  • Review and update the M1 Scope Breakdown
  • Bring an updated draft of the Call Sheet
  • Finalize all Location Documents
• Create the Call Sheet, including a map and set diagram, and email it no later than 12 hours before call time.
• Double check every logistical piece of information and make sure nothing has been forgotten.

On Set

FIRST HALF OF THE DAY

• The Pre-Pro crew (PR/1D, DR, WR, PD, DP, 2D, SS) will have 2 hours at the start of the morning to prepare for the day, including set decoration, shot designing, etc.
• Deliver the craft services to the 2nd AD for them to set up the craft service table.
• Give the 2nd AD all the paperwork you prepared ahead of time for them to have completed throughout the day.
• When the rest of the crew arrives, have a Safety Meeting with the entire crew. Complete the Safety Meeting Report and have a Shop Steward (GF or SS) sign it to verify it was completed.
• Run the Tech Scout, reviewing with the crew which scenes will be filmed in each set. Be ready to answer any questions the crew may have.
• Run the Production Meeting by reading the action of the script, making sure crewmembers’ questions are answered. Have each crew member sign a Crew Deal Memo.
• Get a walkie from the 2nd AD, then go stand where the first set will be and stay there. Radio 2nd AD to bring you whatever you need.
• Oversee the staging and filming of second unit photography.
• Verify with volunteer or caterer that lunch will be brought to set in time to set it up prior to releasing for lunch.

LUNCH

• Make sure 2nd AD has lunch set up and ready by the time lunch is to be served.
• When it is time for lunch, release the cast & crew for lunch.
• Make sure lunch does not exceed one hour.

SECOND HALF OF THE DAY

• Oversee the filming of principal photography.
• Run through the 1st AD Set Procedure for principal photography: Block, New Deal, Build, Rehearse, Shoot
• Manage the time on the set by keeping up with the Setup Schedule. Adjust schedule as needed.
• Look ahead to next set-ups and make sure departments are prepared and working ahead.
• Make sure everything is going as planned. Help troubleshoot as needed.

END OF DAY

• At Camera Wrap, make sure crew wraps safely and efficiently. Make sure to have Company Wrap on time.
• Collect all the Daily Production Paperwork and Camera Card from the 2nd AD.
• With 2nd AD, clean and secure location. Be the LAST TO LEAVE (except perhaps Art Dept).
• Leave the location better than when you arrived.
• Approve the Daily Production Report and have 2nd AD distribute copies at the end of the day.

Post-Production

• Turn in Camera Reports and Camera Card and Sound Card to the drop box in the Equipment Room as soon as possible after wrap. Be sure to scan a copy of the Camera Report first for your delivery.
• Send a Thank You Letter to the location owner/authorized agent.
• Submit Reimbursement Voucher, along with original itemized receipts and Meal Sign-In sheet to the Film School Accountant by 5pm on the Tuesday after production.
• Turn in Production Delivery Paperwork via OneDrive to the Head of Production by 5pm on the Tuesday after production.