Pre-Production

• Do a script breakdown of the shooting script, and create a schedule in Movie Magic Scheduling.
• Use the Teams channel to communicate with the crew with reminders about anything related to the production (meeting reminders, lunch orders, schedules, etc.)
• Submit a Disbursement Advance Request form to have funds added to your pre-paid visa card, which will be provided by the school.
• Secure each filming location by completing a Location Agreement and Shooting Plan. Make sure the location owner is clear about the nature of the production.
• Establish where the restrooms, parking, staging, greenroom, base camp and sets will be. Complete a Location Hazard Assessment Checklist. If any location hazards, then also complete a Hazard Notification Report.
• Have each actor sign a Performance Agreement.
• Have each crew member sign a Crew Deal Memo.
• Arrange for volunteer(s) if required.
• Participate in various pre-production meetings, including Prep Meetings, Rehearsals, and pre-pro crew meetings with Director, DP, Designer and 1st AD.
• Assist the Director with any and all logistical needs to prepare for production.
• Prepare all the paperwork needed on set.
• Check the weather periodically to monitor adverse conditions. Have a back-up plan.
• Purchase Craft Services by the night before production.
• Pre-order lunch and arrange for it to be picked up or delivered on the day of production.
• Have a Greenlight Meeting with the Head of Production, during which you will:
  • Review and update the M1 Scope Breakdown
  • Finalize all Location Documents
• Supervise the 2nd AD in the creation of the Call Sheet, including a map and set diagram, and email it no later than 12 hours before call time.
• Double check every logistical piece of information and make sure nothing has been forgotten.

On Set

FIRST HALF OF THE DAY

• The Pre-Pro crew (PR, DR, PD, DP, AR, 1D, 2D, SS) will have 2 hours at the start of the day to prepare for the day, including any remaining set decoration, shot designing, etc.
• Deliver the craft services to the 2nd AD for them to set up the craft service table.
• Give the 2nd AD all the paperwork you prepared ahead of time for them to have completed throughout the day.
• Verify with volunteer or caterer that lunch will be brought to set in time to set it up prior to releasing for lunch.

LUNCH

• Make sure 2nd AD has lunch set up and ready by the time lunch is to be served.
• Make sure lunch does not exceed one hour.

SECOND HALF OF THE DAY

• Make sure everything is going as planned. Help troubleshoot as needed.

END OF DAY

• At Camera Wrap, make sure crew wraps safely and efficiently. Make sure to have Company Wrap on time.
• Collect all the Daily Production Paperwork and Camera Card from the 2nd AD.
• With 2nd AD, clean and secure location. Be the LAST TO LEAVE (except perhaps Art Dept).
• Leave the location better than when you arrived.
• Approve the Daily Production Report and have 2nd AD distribute copies at the end of the day.

Post-Production

• Turn in Camera Reports and Camera Card and Sound Card to the drop box in the Equipment Room as soon as possible after wrap. Be sure to scan a copy of the Camera Report first for your delivery.
• Send a Thank You Letter to the location owner/authorized agent.
• Submit Reimbursement Voucher, along with original itemized receipts and Meal Sign-In sheet to the Film School Accountant by 6pm on the Tuesday after production.
• Turn in Production Delivery Paperwork via the links in the handbook to the Head of Production by 6pm on the Tuesday after production.