Overview
The stock image log sheet is used to document externally sourced still images incorporated into a production, including information related to image sources, licensing, permissions, usage details, and associated documentation.
Maintaining accurate image records is important because productions must be able to verify the origin and legal usage status of third-party visual materials included in a project. Organized logging practices help reduce clearance issues during delivery and distribution while reinforcing professional habits related to rights management, documentation, and media tracking.
Instructions
The Producer uses the Stock Image Log Sheet to document the type, source, copyright holder, and rights acquired for any stock images used in the film, noting the start and end timecode for where each image falls in the finished film. This includes any stock footage, photos, and artwork.
Be particularly attentive to anything listed as being in the public domain, as misinformation about such matters is rife on the Internet. If a source claims something’s in the public domain, do your due diligence to evaluate the veracity of that source.
If you wish to make a fair use case for any item, be sure to educate yourself on fair use and discuss it in advance with the Head of Production to ensure it will be approved.
SAMPLE
Here’s a sample of what the completed form should look like:
