The following is a list of items students must deliver to the Head of Production via the production’s OneDrive folder. Submit one electronic version (scanned PDF or electronic original) of all documents using the provided folder structure. Name files using the naming conventions provided in each section (e.g. 01bth-Script.pdf). Always keep a backup copy and/or hard copy of all files in a production delivery binder in case a delivered file becomes corrupt or accidentally deleted.
Live Action Due Dates
Part I – Production Delivery
To be completed by the Producer by 9:00am on the following dates:
- 01bth-2025 9/13/24
- 02bth-2025 9/23/24
- 03bth-2025 9/25/24
- 04bth-2025 10/05/24
- 05bth-2025 10/07/24
- 06bth-2025 10/17/24
- 07bth-2025 10/19/24
- 08bth-2025 10/28/24
- 09bth-2025 11/07/24
- 10bth-2025 11/09/24
- 11bth-2025 11/19/24
- 12bth-2025 11/21/24
- 13bth-2025 12/02/24
- 14bth-2025 12/06/24
- 15bth-2025 12/13/24
Part II – Post Production Delivery
To be completed by the Producer by 5:00pm on March 28, 2025
Part III – Film Festival Press Materials
To be completed by the Director by 5:00pm on April 28, 2025
Animation Due Dates
Part I – Production Delivery (any applicable documents)
and Part II – Post Production Delivery
To be completed by the Producer by 5:00pm on March 28, 2025
Part III – Film Festival Press Materials
To be completed by the Director by 5:00pm on April 28, 2025
Part I – Production Delivery
01. Script
- PDF file of the final shooting script
01bth-Script.pdf - Final Draft file of the final shooting script
01bth-Script.fdx
02. Production Schedule
- PDF of final Shooting Schedule
01bth-ShootingSchedule.pdf - Vertical Stripboard Report from Scenechronize
01bth-Stripboard.pdf
03. Daily Production Paperwork
PDFs of all paperwork from each day of production:
- Camera Report
01bth-CameraReports-Day1.pdf - Lined Script (all pages go into final day folder)
01bth-LinedScript.pdf - Sound Reports (export CSV file from Sound Device)
01bth-SoundReports-Day1.csv - Call Sheet, Maps & Safety Bulletin
01bth-CallSheet-Day1.pdf - Daily Production Report
01bth-DPR-Day1.pdf - Meal Sign-In Sheet
01bth-MealSignIn-Day1.pdf - Performers Time Report
01bth-PerformerTimeReport-Day1.pdf - Safety Meeting Report
01bth-SafetyReport-Day1.pdf - Setup Schedule
01bth-SetUpSchedule-Day1.pdf
04. Releases
PDFs of all required releases:
- Cast Performance Agreements
01bth-PerformanceAgreements.pdf - Location Documents
- Location Agreement & Shooting Plans
01bth-LocationAgreements.pdf - Location Hazard Assessment Checklist
01bth-LocationHazards.pdf - Hazard Notification Report (if applicable)
01bth-HazardNotification.pdf
- Location Agreement & Shooting Plans
- Crew Deal Memos
01bth-CrewDealMemos.pdf
Plus additional releases (if applicable):
- Picture Vehicle Agreements
01bth-PictureVehicleAgreements.pdf - Minor Labor Policy
01bth-MinorLaborPolicies.pdf - Weapon Authorization
01bth-WeaponAuthorization.pdf - Animal Use Protocol
01bth-AnimalUseProtocol.pdf - SAG Contract
01bth-SAGContracts.pdf
05. Correspondence
- PDFs of all general correspondence including letters, emails, texts, etc. At the very least, this should include a thank-you letter to each location.
01bth-Correspondence.pdf
06. Crew Information
- Update the Crew tab in Motion with any additional crewmembers (e.g. volunteers). Save a PDF of the Crew list, and include it in this section.
01bth-Crew.pdf
07. Cast Information
- Update the Cast tab in Motion with info for every person who appears on screen. Include a headshot for all Lead & Supporting roles (headshot not needed for Featured/Background Extras). Save a PDF of the Cast list, and include it in this section.
01bth-Cast.pdf
08. Location Info
- Update the Locations tab in Motion with info and photo for each location used during production. Save a PDF of the Location list, and include it in this section.
01bth-LocationList.pdf
09. Vendors
- Update the Vendors tab in Motion with info on each business or individual from whom items were borrowed, rented or donated. Include in the Keywords a brief description of the items (for donations, also include the real or estimated value of the donation). Save a PDF of the Vendors list, and include it in this section. If there were none, then still include a PDF of the Vendors tab from Motion.
01bth-Vendors.pdf
Part II – Post-Production Delivery
01. Project Details
- Update all info in the Details tab in Motion. Save a PDF of the Details tab, and include it in this section.
01bth-ProjectDetails.pdf
02. Dialogue List
- PDF of a Dialogue List form. Include all spoken dialogue and written text in the final film (for subtitling in foreign language festivals).
01bth-DialogueList.pdf
03. Music Requirements
- PDF of Music Cue Sheet (typed), which lists the entrance and exit of all music cues
01bth-MusicCueSheet.pdf - PDF of the music rights, released to the Film School
- If from Universal Production Music, include PDF of the Universal Production Music License.
01bth-UPM-License.pdf - If an original score, include PDF of a Composer Contract signed by the composer.
01bth-ComposerContract.pdf - If licensed music, include a Synchronization License from the publisher AND a Master Use License from the record label for world, film festival, for at least 2 years.
01bth-SyncLicense-SongName.pdf01bth-MasterLicense-SongName.pdf
- If from Universal Production Music, include PDF of the Universal Production Music License.
04. Credits & Title Cards
- PDF of Credits List. Include title cards & credits as they appear on screen. This should not be screenshots of the credits from the film.
01bth-Credits.pdf
Part III – Film Festival Press Materials
01. Press Kit
- PDF and Word files of the Festival Press Kit, organized as follows. You may use the Press Kit template if you like.
01bth-FestivalPressKit.pdf01bth-FestivalPressKit.docx- Title Page: The first page will have the title of the film, contact address, phone number of the FSU Film School, and the Film School logo and copyright.
- Synopses: A 25-word, and a 40-word synopsis of the film.
- ATL Info: Biography, filmography & headshot for each ATL crew member.
- Cast Info: Biography, filmography & headshot for each lead cast member. Union actors should be identified as such and the union to which they belong.
- Credits: Include credits for each cast and crew member.
- Production Stills: A minimum of five (5) production stills with captions.
- Director’s Statement: A brief statement from the director about the project.
- Poster: A one-sheet of the poster.
02. Press Kit Materials
All elements used in the creation of the Press Kit including photos, fonts, logos, graphics, etc.
- ATL Info
- One (1) photo for each ATL crew member at minimum 1200×1500 pixels, 300dpi, jpg.
01bth-CrewName.jpg - Bio for each ATL crew member saved in a Word doc.
01bth-ATL Bios.docx
- One (1) photo for each ATL crew member at minimum 1200×1500 pixels, 300dpi, jpg.
- Cast Info
- One (1) photo for each lead cast member at minimum 1200×1500 pixels, 300dpi, jpg.
01bth-CastName.jpg - Bio for each lead cast member saved in a Word doc.
01bth-Cast Bios.docx
- One (1) photo for each lead cast member at minimum 1200×1500 pixels, 300dpi, jpg.
- Synopses: 25-word and 40-word synopses saved in a Word doc.
01bth-Synopses.docx - Production Stills: At least five (5) at minimum 1500×1200 pixels, 300dpi, jpg.
01bth-Still-01.jpg01bth-Still-02.jpg… - Other Materials: Any other elements, including fonts, logos, graphics, etc.
any filename that clearly identifies what it is
03. Poster
- Poster created in Photoshop at 27”x 40”, 300dpi, using these layers: 1) Art, 2) Title, 3) Credits, 4) Logos/Copyright. Use approved Logos/Fonts as needed. Save a layered PSD file and a flattened JPG file.
01bth-Poster.psd01bth-Poster.jpg
04. Thumbnail Images
Thumbnail images will be used in displays online (Vimeo, YouTube, etc). Since some websites use vertical thumbnails and some horizontal, you will deliver one of each.
Save a layered PSD file (also deliver any custom fonts used) and a flattened JPG file (maximum file size 2MB).
Note these online content restrictions for the thumbnails:
– No nudity or sexually provocative content
– No hate speech
– No violence
– No harmful or dangerous content
- Horizontal Thumbnail created in Photoshop at 1920×1080 pixels, 72dpi.
01bth-HorizontalThumbnail.psd01bth-HorizontalThumbnail.jpg - Vertical Thumbnail created in Photoshop at 1200×1600 pixels, 72dpi.
01bth-VerticalThumbnail.psd01bth-VerticalThumbnail.jpg
05. Media
- Update the Media tab in Motion with at least 5 Production Stills (72dpi, jpg) and the Summary Thumbnail (Vertical Thumbnail, jpg). Include a PDF of the Media tab in this section.
01bth-Media.pdf
06. Student IDs
- A good, clear scanned copy of the Director’s & Producer’s student ID cards
01bth-DirectorID.pdf01bth-ProducerID.pdf
07. Film Festival Strategy
- Update the Festival Strategy form in Motion. Include a PDF of the Festival tab from Motion in this section.
01bth-FestivalStrategy.pdf