The Producer should use this contract agreement with the copyright holder (or authorized agent) for the right to use and photograph the depiction of still photographs, artwork, and/or motion picture footage.
All clauses in the agreement must remain unchanged, unless the Producer is authorized in advance by the Head of Production to make specific amendments to the contract.
The Hazard Notification form may be used by any crew member who has a concern about a potential hazard. Use the form to describe the hazard and to describe any corrective actions that have been taken (or could be taken). Please be as precise, objective, and factual as possible, describing only what you’ve observed first-hand.
BFA and MFA thesis films may request permission to shoot at a distant location outside of the studio zone. Please note however that — due to the added complexity of shooting films at distant locations, the added wear-and-tear on school equipment, and the added stress placed on the crew — shooting at a distant location is not approved automatically. It’s a privilege that needs to be earned.
The Producer will need to present a thorough plan to the Head of Production that addresses the following:
The request to shoot at a distant location should be made to the Head of Production as early as possible in the development/pre-production process, and no later than two weeks before the first day of production on the show. The Head of Production’s decision on whether to approve or deny a distant location request is final.
The Producer should use this contract agreement with an Interviewee for a documentary project, in order to have the right to record their voice and likeness and use it in the film.
The Producer is responsible for working with Interviewee to determine the screen credit in the finished film.
All other clauses in the agreement must remain unchanged, unless the Producer is authorized in advance by the Head of Production to make specific amendments to the contract.
When a film is sent to a foreign language film festival, the festival will add subtitles in the local language based on this Dialogue List. The form should include all spoken dialogue and on-screen text that is in the final film, including the timecode of when each occurs.
The Second Assistant Director is responsible for sending out a PDF of the Daily Production Report (DPR) at the end of every shooting day, no later than two hours after wrap. If the production does not have a dedicated Second Assistant Director, the First Assistant Director or Producer shall assume the responsibility.
The purpose of the DPR is to communicate important information from the day’s production, such as number of setups, start and end times, in and out times, reports on delays, and reports on equipment problems. If an urgent problem or situation arises on set, however, do not wait until the end of day to report it; contact the appropriate individuals immediately. (Make sure it is documented on the DPR at the end of the day as well, though.)
Post the completed DPR the “DPRs” channel on Teams. The PDF file should be formatted with production number and show title as follows:
01f3-DPR-Day1.pdf
In some situations, especially in public spaces that the production cannot lock down, it is not always possible to get signed releases from every individual that appears in a shot. This Crowd Notice sign can be used in such situations to alert passersby that, by entering an area, their voice and likeness may be recorded and used in the film.
If a production plans to use this signage, the Producer should check in advance with the Location Owner to make sure they are okay with the signs being posted around the location.
When posting the signs, pay particular attention to the flow of passersby through the area. Identify strategic positions for placing the signs so that they are clearly visible to any passersby, but out of view of the camera.
This paperwork should be submitted when requesting that a crew member be replaced by another student. It requires the signatures of both the original crew member and their replacement, as well as the Producer and the Head of Production.
If crew members are switching positions on a productions, a separate form should be submitted for each crew position.
The Producer must ensure that all crew members complete a Crew Deal Memo at the start of the period of employment on the production. The deal memo outlines the terms and conditions of employment (which may not be modified) and defines the screen credit in the finished film.
