BTH

Location Shooting Plan Agreement

Production Paperwork

Instructions

In addition to completing a Location Agreement with the Location Owner (or authorized agent), the Producer must also complete a Location Shooting Plan Agreement. This agreement gets into the finer details of how the location may be used and all guidelines and restrictions related to the use of the location.

This includes information about: the quantity of crew members; arrival and departure times; parking; craft service; trash; which rooms can be used or not-used; which items can be moved or not-moved; any COVID safety protocols the location may require; and the names/info of the students that location owners should contact during the shooting day.

Sample

Location Hazard Assessment

Production Paperwork

Location Hazard Assessment Download (PDF)

Location Hazard Assessment Download (DOC)

Instructions

The Producer of a show is responsible doing a thorough inspection of each shooting location and completing this Location Hazard Assessment form. This should be completed prior to a show’s tech scout or director’s prep, so that any identified hazards can be discussed with faculty at the meeting.

Location-based hazards to identify include: physical hazards; chemical hazards; biohazards, animal hazards; plant hazards; electrical hazards; falling hazards; vehicular hazards; fire hazards; airborne hazards; water hazards; facility hazards; and societal hazards.

Sample

Location Agreement

Production Paperwork

Location Agreement Download (PDF)

Location Agreement Download (DOC)

Instructions

The Producer should use this contract agreement with the Location Owner (or authorized agent), in order to have the right to use and photograph the interiors and exteriors of the property.

The Producer is responsible for working with the Location Owner to determine the start and end dates for when the show will have access to the location. (The Producer is additionally responsible for drafting a Location Shooting Plan Agreement with the Location Owner.)

All other clauses in the agreement must remain unchanged, unless the Producer is authorized in advance by the Head of Production to make specific amendments to the contract.

Life Story Rights

Production Paperwork

Life Story Rights Download (PDF)

Life Story Rights Download (DOC)

Instructions

The Producer should use this contract agreement with the Owner of the life story rights, in order to use and/or fictionalize the Owner’s life story, name, likeness, statements, writings, photographs, anecdotes, acts, appearances, and voices.

All clauses in the agreement must remain unchanged, unless the Producer is authorized in advance by the Head of Production to make specific amendments to the contract.

Image Release

Production Paperwork

Image Release Download (PDF)

Image Release Download (DOC)

Instructions

The Producer should use this contract agreement with the copyright holder (or authorized agent) for the right to use and photograph the depiction of still photographs, artwork, and/or motion picture footage.

All clauses in the agreement must remain unchanged, unless the Producer is authorized in advance by the Head of Production to make specific amendments to the contract.

Hazard Notification

Instructions

The Hazard Notification form may be used by any crew member who has a concern about a potential hazard. Use the form to describe the hazard and to describe any corrective actions that have been taken (or could be taken). Please be as precise, objective, and factual as possible, describing only what you’ve observed first-hand.

Submit Form

Sample Form

Distant Location Request

Production Paperwork

Distant Location Request Form Download (PDF)

INSTRUCTIONS

BFA and MFA thesis films may request permission to shoot at a distant location outside of the studio zone. Please note however that — due to the added complexity of shooting films at distant locations, the added wear-and-tear on school equipment, and the added stress placed on the crew — shooting at a distant location is not approved automatically. It’s a privilege that needs to be earned.

The Producer will need to present a thorough plan to the Head of Production that addresses the following:

A description of the distant location.
Why this location is essential to the success of the film.
The schedule of travel days and drive times during the production week.
A budget/plan for transporting, housing, and feeding the cast and crew for the duration of the distant shoot.
A budget/plan for transporting, housing, and feeding a faculty member for the duration of the distant shoot.
A plan for transporting, parking, and securing school vehicles and equipment during the distant shoot.
A back-up plan if the camera or other essential equipment goes down.
A schedule showing key deadlines for locking locations, securing accommodations, and any other critical plans. Permission for shooting at a distant location will be revoked if these deadlines are not hit, and the production will need to shoot locally.
A local back-up plan, in case permission is not granted and/or the distant location falls through.

The request to shoot at a distant location should be made to the Head of Production as early as possible in the development/pre-production process, and no later than two weeks before the first day of production on the show. The Head of Production’s decision on whether to approve or deny a distant location request is final.

SAMPLE REQUEST

Dialogue List

Production Paperwork

Dialogue List Download (DOC)

Instructions

When a film is sent to a foreign language film festival, the festival will add subtitles in the local language based on this Dialogue List. The form should include all spoken dialogue and on-screen text that is in the final film, including the timecode of when each occurs.

SAMPLE

Daily Production Report

Production Paperwork

Daily-Production-Report Download (XLSX)

INSTRUCTIONS

The Second Assistant Director is responsible for sending out a PDF of the Daily Production Report (DPR) at the end of every shooting day, no later than two hours after wrap. If the production does not have a dedicated Second Assistant Director, the First Assistant Director or Producer shall assume the responsibility.

The purpose of the DPR is to communicate important information from the day’s production, such as number of setups, start and end times, in and out times, reports on delays, and reports on equipment problems. If an urgent problem or situation arises on set, however, do not wait until the end of day to report it; contact the appropriate individuals immediately. (Make sure it is documented on the DPR at the end of the day as well, though.)

Post the completed DPR the “DPRs” channel on Teams. The PDF file should be formatted with production number and show title as follows:

01f3-DPR-Day1.pdf

DPR Sample

Crowd Release

Production Paperwork

Crowd Release Download (PDF)

Crowd Release Download (DOC)

Instructions

In some situations, especially in public spaces that the production cannot lock down, it is not always possible to get signed releases from every individual that appears in a shot. This Crowd Notice sign can be used in such situations to alert passersby that, by entering an area, their voice and likeness may be recorded and used in the film.

If a production plans to use this signage, the Producer should check in advance with the Location Owner to make sure they are okay with the signs being posted around the location.

When posting the signs, pay particular attention to the flow of passersby through the area. Identify strategic positions for placing the signs so that they are clearly visible to any passersby, but out of view of the camera.