#agreement-paperwork

Work for Hire Agreement

Production Paperwork

Work For Hire AgreementDownload (PDF)
Work For Hire AgreementDownload (DOC)

Instructions

The Producer should use this contract agreement when hiring someone to create a work-made-for-hire for a production.

The Producer is responsible for working with the Contractor to determine the services, the compensation structure, the dates of service, and the screen credit in the finished film.

All other clauses in the agreement must remain unchanged, unless the Producer is authorized in advance by the Head of Production to make specific amendments to the contract.

Travel Card Agreement

Production Paperwork

Travel Card AgreementDownload (PDF)

Instructions

The Producer should use this agreement for travel paid using a Florida State University Travel Card (TCard). The form must be submitted to the Head of Production prior to booking travel.

The Producer is responsible for submitting final receipts of the listed expenses to a designated staff member at the time the charges are made. The Producer agrees that these charges will be deducted from the production’s budget.

Sample

Trademark Use Agreement

Production Paperwork

Trademark Use AgreementDownload (PDF)
Trademark Use AgreementDownload (DOC)

Instructions

This agreement is to be used to document when rights have been granted to use trademarks, logos and/or other identifiable characters associated with a company or product, in order to maintain a clean chain of title.

Any fair use claims — allowing the inclusion of trademarks in the finished film without this agreement being filed — must be presented to and cleared by the Head of Production prior to picture lock.

Synchronization License Request

Production Paperwork

Synchronization License RequestDownload (DOC)

INSTRUCTIONS

A synchronization license is the right to reproduce a specific musical composition in your film. It must be obtained from the copyright owner of the composition, which is usually the publisher.

You can find out who the publisher is by searching by song title at either ASCAP or BMI. Almost every song is represented by one of these two companies. Songs that are not represented by ASCAP or BMI might be found at the National Music Publishers’ Association “Songfile” website (www.nmpa.org). You will be provided with a contact at the publisher’s Business Affairs or Licensing Department.

Getting the rights could be as simple as sending letters to the publisher and record label, having them sign and return them. However, you may be required to complete their licensing agreements instead. If this is the case, make sure you have the Head of Production review the agreement before you sign it, to ensure we have the proper releases.

You must get each license for at least:

  • Two-years
  • Film festival
  • Non-commercial
  • World rights

Note that you will need to get a synchronization license from the publisher, even if you are making your own sound recording of that song. For example, if you have your actor sing or recite lyrics, whistle or hum the tune, play the song on a musical instrument, or in any way make your own sound recording of the song, you will need to get the synchronization license from the publisher.

SAMPLE LETTER

Production Travel Agreement

Production Paperwork

Production Travel AgreementDownload (PDF)

Instructions

This agreement is for production travel expenses to be paid for by the traveler and then reimbursed. The Producer of the production should assist the traveler with the completion of the form and ensure it is submitted to the Head of Production (or a designated delegate) at least seven days prior to the first day of travel.

Reimbursed travel expenses will be made in the form of a check issued by Florida State University. The check will be mailed directly to the payee within 15 days of all receipts being submitted to the Head of Production (or a designated delegate).

Sample

Picture Vehicle Agreement

Production Paperwork

Picture Vehicle AgreementDownload (PDF)
Picture Vehicle AgreementDownload (DOC)

Instructions

The Producer should use this contract agreement with the Owner of a vehicle that will be used as a picture vehicle in a production.

The Producer is responsible for working with the Owner to determine the dates the vehicle will be used.

All other clauses in the agreement must remain unchanged, unless the Producer is authorized in advance by the Head of Production to make specific amendments to the contract.

Performance Agreement

Production Paperwork

Performance AgreementDownload (PDF)
Performance AgreementDownload (DOC)

Instructions

The Producer should use this contract agreement with a Performer, in order to have the right to record their voice and likeness for the film.

The Producer is responsible for working with Performer to determine the screen credit in the finished film.

All other clauses in the agreement must remain unchanged, unless the Producer is authorized in advance by the Head of Production to make specific amendments to the contract.

Music Release

Production Paperwork

Music ReleaseDownload (PDF)
Music ReleaseDownload (DOC)

Instructions

The Producer should use this contract agreement with the Owner (or authorized agent) of a musical composition that will be used in the film.

The Producer is responsible for working with the Owner to determine the screen credit in the finished film. All other clauses in the agreement must remain unchanged, unless the Producer is authorized in advance by the Head of Production to make specific amendments to the contract.

Note: F1 and M1 projects are not permitted license music in this manner. Those project must use the Universal Production Music library for any music needs.

Minor Labor Policy Exemption Request

Production Paperwork

Minor Labor Policy ExemptionDownload (PDF)
Minor Labor Policy ExemptionDownload (DOC)

Instructions

The Minor Labor policy is intended to safeguard children from being employed under conditions that are injurious or detrimental to their health, safety or education.

The Producer of a show is required to work with the parent (or legal guardian) to complete a Minor Labor Policy Agreement, which outlines the conditions of employment. On occasion, however, there can be instances where an aspect of this agreement may be waived or modified, and the Producer may submit this exemption request to the Head of Production. All exemptions must have the consent of the parent or legal guardian, and final approval of requests lies solely with the Head of Production.